Medical and Inclement Weather Plan
Event Managers are required to communicate the following plan to team contacts prior to the event and have a copy available on site at the medical area.
Address: Phone Number: One Medical Center Dr, Middletown, OH 45005
Hours: 24 hours
Phone: (513)974-2111
USA Ultimate Organizer Health and Safety Requirements:
Managing a Safe Ultimate Event Page 7 of 8 Medical Services provided at tournament
Where will the medical staff be at the event:
o Located adjacent to Admin Tent
How can teams contact the medical staff (phone, radio)
o Contact Field Marshall (radio) or go to Medical tent
How will event staff communicate weather, emergency & schedule changes to teams
o Event Staff will work with Regional RCs to disseminate communications
Any other relevant information specific to your tournament, if applicable (Facility specific weather policies)
o Heat – Should not be an issue
Three Long Horn Blast will indicate to clear the fields – One long Horn blast to safely return to fields
Determining when you need to suspend activity and send people to shelter: if you hear thunder OR your computer or app shows that lightning has struck within ten miles, suspend activity. If you do not have access to a computer or app that shows the proximity of lightning strikes, suspend play if lightning is seen even if you cannot hear thunder. USA Ultimate Organizer Health and Safety Requirements: Managing a Safe Ultimate Event Page 4 of 8)
Wait at least 30 minutes after the last sound of thunder or strike within ten miles (or flash of lightning if not using a detection app), before bringing captains/coaches together to determine how play at your event will continue. Before convening that meeting, have thought through other aspects of your event since you may now need to continue beyond the scheduled time. Such aspects should include medical staff, volunteer staff, any catering or other scheduled activities and whether or not they can be rescheduled, etc.
Teams choosing to seek shelter from lightning before you communicate that play should be suspended due to lightning should not be penalized for taking such action. Their game should be considered suspended from the point in which it was stopped.